HR Administrator

Currently based in the distinctive Leadenhall Building within the City of London, however relocating to the Post Building in the West End from Q4 2019.

Rothesay Life was established in 2007 and has grown to be a leading life insurer specialising in bulk annuities and other de-risking solutions for defined benefit pension schemes and insurance companies.

We provide unique solutions for clients seeking to mitigate financial and longevity risk, aiming to create structures that are tailor-made to suit the needs of scheme members, trustees and corporates.

To do this we recruit the most talented individuals and give them the best platform to perform.

We are looking for a hardworking HR Administrator to join a small in-house HR team of 6 people. As our HR Administrator you will be responsible for performing a variety of administrative tasks. You will support the HR department in duties such as updating HR databases, preparing new hire contracts, supporting the HR Manager and team, and responding to our employee requests.

Our HR Administrator requires excellent organisational skills and the ability to handle sensitive information confidentially. If you are passionate about HR, and want to help deliver a great service in a demanding environment, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment and make a vital contribution to ensure our HR service continues to develop and meet the changing needs of Rothesay Life.

Key responsibilities:

HR Operations

=         Act as the first point of contact for all employees and manage the Rothesay Life HR email inbox

                     Process employees’ administration requests and provide relevant information as required, e.g. benefit enrolment, completing reference requests.

=         Own and continuously improve all administration tasks that support the employee life cycle e.g.

                     Our new hire on-boarding processes:

                     Preparation of contracts

                     Collation of new hire employee data

                     Management of background checking process

                     Ensuring all general on-boarding tasks are completed by task owners by day 1 (IT setup, security checks etc)

                     Our leaver process

=         Maintain employee records and an excellent electronic filing system that is compliant with GDPR legislation, including data erasure

=         Ensure HR databases are up to date and accurate

=         Support monthly payroll process and monthly benefits management, including acting as a point of contact for benefit vendors/administrators

=         Monthly and ad-hoc preparation of reports and analysis

=         Proactively look to improve processes within the HR team

=         Manage a varied and changing workload

=         Undertake ad-hoc projects as requested by other team members and assist with ongoing projects as necessary

=         Keep up to date with the latest HR trends and best practice and share learning with the team

=         Recording and processing all invoices for payment

=         Knowledge and understand of the company’s policies and procedures in order to provide advice and support to employees

=         Book employees on to relevant external training courses and process associated paperwork e.g. study agreements

Development Operations

=         Provide administration assistance to our Development events to include trainer liaison and logistics, internal marketing to employees and attendee joining instructions.

Internal Communications Operations

=         Provide support as required for the internal communications infrastructure and HR’s internal communication activity.

This will suit someone who is keen to support a small HR team and the full breadth of HR Services, specifically including HR operations, resourcing and development.  The successful candidate will have previous administration experience within an HR team from a generalist, development or resourcing perspective.  The ideal candidate will be highly organised, and have the ability to work in a fast paced environment. You must have excellent communication skills and attention to detail. You will also have the ability to multi-task and prioritise, with excellent knowledge of Microsoft packages.


=         HR Administration experience of up to 1 year.

=         PC literacy and experience with MS Office applications – particular requirement for good excel skills

=         Excellent organisational and time-management skills

=         Teamwork skills

=         Strong administration skills ensuring tasks are actioned quickly and to a high quality, ensuring nothing gets overlooked.

=         High level of confidentiality and discretion.

=         Excellent interpersonal and customer-facing skills

=         The flexibility and willingness to learn

=         The confidence and ability to effectively communicate to all levels of staff including executive members - both written and verbal

=         The ability to work accurately, with attention to detail

=         Drive and a commitment to provide a quality HR service

Desirable and useful

=         Development operations experience and working with trainers and attendees.

=         Experience working in relevant environments - Financial Services is desirable but not essential. 

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